Manager – Engineering, Projects & Maintenance

Job Title:  Manager – Engineering, Projects & Maintenance

Department:  Projects & Facilities Management

Section / Unit: Engineering, Projects & Maintenance

Location / Workstation: Stabex International Head Office, Nairobi, Kenya.

Reporting Relationships

Reports to:  General Manager – Projects & Facilities Management

Direct Reports: Engineer, Maintenance Officer, Aviation Maintenance Officer, Electrical Technician and Mechanical Technician

Works Closely With:  Operations, Retail, Depots & Aviation, Supply Chain / Procurement, Finance, HSSE, Legal & Compliance, Contractors, Suppliers and Regulators

Job Purpose

Leads engineering and maintenance operations across Stabex International’s infrastructure assets, ensuring equipment reliability, timely and cost-effective project delivery and compliance with technical, safety and quality standards.

The position is accountable for the preventive and corrective maintenance of the Company’s engineering assets, including pumps, tanks, dispensers, generators and associated facilities at service stations, depots and aviation sites; the delivery of engineering projects such as site upgrades, equipment installations and new construction handovers; and the management of the engineering team, spare parts, contractors and departmental budget. The role safeguards asset reliability, safety, regulatory compliance and the Company’s reputation, while driving cost efficiency and continuous improvement.

The role requires regular field visits across company operations and locations.

Key Responsibilities / Duties / Tasks

Engineering Planning, Governance and Performance

1. Develop and implement the annual engineering, projects and maintenance plan and budget in alignment with the Company’s strategy and operational priorities.
2. Translate departmental priorities into work plans with clear owners, schedules, milestones and measurable KPIs.
3. Review engineering and maintenance performance regularly, identify gaps and direct timely corrective action.
4. Prepare engineering and maintenance performance reports for the General Manager, advising on asset condition, technical risks and investment needs.
5. Promote integrity, accountability, professionalism and quality workmanship across the engineering team

Project Delivery and Capital Works

1. Manage engineering projects, including site upgrades, equipment installations and new construction handovers, from scoping and design through to commissioning.
2. Prepare technical specifications, bills of quantities and cost estimates for capital projects in liaison with Finance and Procurement.
3. Supervise contractors on site to ensure works are delivered to approved designs, quality standards and safety requirements.
4. Ensure projects are delivered on time and within approved budgets, escalating material risks and variations promptly.
5. Ensure complete project documentation, including as-built drawings, test and calibration certificates, and warranty information.

Asset Reliability and Maintenance

1. Plan and oversee preventive and corrective maintenance of all engineering assets, including pumps, tanks, dispensers and generators.
2. Oversee maintenance of depot, aviation and station equipment, electrical installations and associated facilities to minimise downtime.
3. Monitor equipment uptime, breakdown response and repair turnaround times, and address recurring failures through root-cause analysis.
4. Ensure regular inspection, testing and calibration of tanks, pipelines, dispensers and safety equipment.
5. Maintain an up-to-date asset register, maintenance schedules, service histories and warranty obligations for all engineering assets.

Technical Standards, Compliance and HSSE

1. Ensure all engineering works comply with EPRA, KEBS and other applicable regulatory requirements, as well as Company safety and quality standards.
2. Ensure compliance with the Occupational Safety and Health Act, NEMA environmental requirements and fire safety regulations at all sites.
3. Implement risk assessments, permits to work, hot-work controls, safe systems of work and PPE for all engineering activities.
4. Ensure accidents, near misses, spills and unsafe conditions are reported, investigated and closed with documented corrective action.
5. Ensure engineering licences, permits, inspection certificates and statutory approvals are obtained and renewed on time.

Spares, Procurement and Contractor Management

1. Manage the engineering spare parts inventory, setting minimum stock levels and ensuring stock accountability.
2. Coordinate procurement of engineering equipment, materials and services in liaison with Supply Chain to secure quality and value.
3. Manage maintenance contractors and service providers, monitoring their performance, safety and compliance with contracts.
4. Evaluate new technologies and equipment to improve asset reliability, safety and cost efficiency.

Budget and Resource Stewardship

1. Prepare and manage the departmental operating and capital budgets, ensuring expenditure remains within approved budgets and delegated authority limits.
2. Monitor project and maintenance costs, and report variances with explanations and corrective actions.
3. Protect company assets, tools and equipment, and promptly escalate material budget variances and control weaknesses.
4. Identify cost-saving opportunities and optimise the use of engineering resources.

People Leadership, Reporting and Continuous Improvement

1. Lead, supervise, motivate and develop Engineers, Maintenance Officers and Technicians to deliver maintenance plans on time and within budget.
2. Implement the performance management cycle, agree KPIs with direct reports and identify training and certification needs, in partnership with Human Resources.
3. Submit accurate and timely monthly, quarterly and annual engineering, projects and maintenance reports to the General Manager.
4. Use maintenance data, operational feedback and audit findings to improve reliability, productivity and service quality.
5. Ensure action points from management meetings, audits, inspections and investigations have owners, deadlines and documented closure.

Job Competencies

Academic Qualifications and Relevant Work Experience Required

• Bachelor’s Degree in Mechanical, Electrical or Civil Engineering from a recognized institution.
• Minimum of seven (7) years’ engineering and maintenance management experience in the petroleum or energy sector, with at least two (2) years in a supervisory or management role.
• Experience in the maintenance of fuel dispensing equipment, storage tanks, pipelines and power generation equipment is desirable.
• Experience in managing construction, upgrade or installation projects at service stations, depots or aviation facilities shall be an added advantage.
• Proven ability to manage multiple projects and technical teams across dispersed sites.

Professional Qualifications / Membership to Professional Bodies

• Registration with the Engineers Board of Kenya (EBK) and / or membership of the Institution of Engineers of Kenya (IEK) is an added advantage.
• Certification in Project Management (e.g. PMP, PRINCE2) or Occupational Health and Safety is an added advantage.

Functional Skills

1. Sound technical knowledge of petroleum installations, including pumps, tanks, dispensers, pipelines and generators.
2. Working knowledge of electrical, mechanical and civil works in petroleum and energy facilities.
3. Strong project management skills, including planning, scheduling, costing and contractor management.
4. Sound knowledge of preventive maintenance planning, asset management and reliability practices.
5. Knowledge of EPRA, KEBS, OSHA, NEMA and other applicable regulatory requirements.
6. Budgeting, cost control and inventory management skills.
7. Strong data analysis, report writing and presentation skills.
8. Proficiency in MS Office and maintenance management or design tools (e.g. AutoCAD).

Behavioral Competencies / Attributes

1. High level of integrity, professionalism and confidentiality.
2. Sound judgement and timely, evidence-based decision-making.
3. Strong safety and quality orientation, with attention to detail.
4. Customer-focused, with good relationship and stakeholder management skills.
5. Strong leadership, coaching and team-building capabilities.
6. Results-oriented, with strong planning and execution discipline.
7. Hands-on problem-solving ability and composure under pressure.
8. Commitment to continuous improvement and willingness to travel frequently as required.

How to Apply: Interested and qualified candidates are invited to submit their CVs and cover letters to recruitment.ke@stabexinternational.com no later than 14 November 2026 at 5:00 PM (EAT).